A board meeting is an official gathering that brings together the top executives of an organisation to discuss governance and oversight, as well as decision-making. The meetings are usually scheduled frequently, such as quarterly or monthly, but may also be ad hoc to discuss urgent issues.
A well-organized agenda guides the flow of a boardroom meeting, ensuring that all critical issues are dealt with within the time allocated. It’s also essential to keep the minutes of the meeting concise and clear so that any board member is able to look them up later or pass on to other stakeholders.
The most productive meetings end with a https://boardroomprogram.com/how-to-run-a-board-meeting list of follow-up tasks and action items for the board to consider between meetings. Boardable’s Minutes Maker allows you to quickly create and publish your board’s meeting notes for distribution. The Task Manager allows you to assign specific tasks to board members. Make sure that everyone is aware of their duties and responsibilities by handing out minutes promptly, ideally within a week after the next meeting.
It is also essential to establish a culture of cooperation and respectful communication. Encourage different viewpoints and use the tools for communication available on the board portal to promote active listening and avoid miscommunications.
Additionally, it’s beneficial to organize regular informal meetings outside of the boardroom in order to foster the spirit of camaraderie and to encourage more natural conversation during your formal meetings. This can be especially helpful for companies with an international presence, in which case you can bring the board members to operational sites and observe how things operate on the ground. This can help the board to become more involved in the business and also improve the bottom line of the company.